BAME HUB – UK NETWORK C.I.C
Modern Slavery & Illegal Workers Policy
Introduction
This Modern Slavery and Illegal Workers Policy relates to actions and activities during the current year and shall be reviewed on or before December 5, 2025.
The statement sets out BAME HUB – UK NETWORK C.I.C, commitment to compliance with the Modern Slavery Act 2015 and our commitment to preventing slavery, human trafficking and illegal workers in our business activities. This policy also details the steps we have put in place with the aim of ensuring that there is no slavery, human trafficking or illegal workers in our community engagement activities, own business, and supply chains. We all have a duty to be alert to risks, however small. Staff are expected to report their concerns and management to act upon them.
Organisational Structure and Supply Chains.
This statement covers community engagement work and the business activities of BAME HUB – UK NETWORC.I.C as indicated on the Nature of Business (SIC) 88990-other social work activities without accommodation not elsewhere classified.
The Organisation, currently operates in the following countries:
■ United Kingdom: Wales and England.
Training
To ensure a good understanding of the risks of modern slavery, human trafficking and illegal workers in our business and supply chains, the organisation requires all employees and volunteers to attend a short training presentation where the organisation modern slavery training presentation is delivered within the first 2 months of employment.
Policy
BAME HUB – UK NETWORK C.I.C is committed to ensuring that there is no modern slavery, human trafficking or illegal workers in our organisation or our supply chains. This Statement affirms our intention to act ethically in our business relationships.
Illegal Workers
BAME HUB – UK NETWORK C.I.C, carry out appropriate VISA, Passport and DBS checks to ensure all current and potential employees are entitled to work in the UK in accordance with Sections 15 to 25 of the Immigration, Asylum & Nationality Act 2006. Should a non-EU resident apply to work with us, as identified by pre-employment screening questions, a copy of their work visa and passport would be required. All necessary checks would then be made to ensure the person had the right to work in the UK and they have no immigration restrictions that prevent them from doing the work in question.
All documentation used BAME HUB – UK NETWORK C.I.C by to verify the right to work of any current or potential employee shall comply with guidance on preventing illegal working issued by the Home Office.
Should a potential employees’ right to work in the UK be on a temporary basis, additional checks will be carried out to ensure that their documents have been renewed prior to them commencing employment to prevent a situation where their working rights would expire during their period of employment.
All related verified documentation is retained for a minimum of 2 years after the individual has ceased employment with BAME HUB – UK NETWORK C.I.C.
Due Diligence Processes for Slavery and Human Trafficking
BAME HUB – UK NETWORK C.I.C undertakes due diligence when considering taking on new suppliers, and regularly reviews its existing suppliers. The organisation ’s due diligence process includes the building of long-standing relationships with suppliers and making clear our expectations of business partners, evaluating the modern slavery and human trafficking risks of each new supplier &/or invoking sanctions against suppliers that fail to improve their performance in line with an action plan provided by us, including the termination of the business relationship. Employers are required under the Health and Safety at Work Act to provide their workforce with the information necessary to ensure, as far as reasonably practicable, their health and safety at work.
Non-English Speakers Personnel and Stake Holders
BAME HUB-UK NETWORK C.I.C makes sure policy is translated and delivered in a language understood by all stake holders and service users intended. This is supported by our Approved Code of Practice, “Management of Health and Safety at Work”, which states that:
- The information provided should be pitched appropriately, given the level of training, knowledge and experience of the employee.
- It should be provided in a form that takes account of any language difficulties or disabilities.
For employees and volunteers, with little or no understanding of English, or who cannot read English, BAME HUB-UK NETWORK C.I.C may need to make special arrangements providing translations, such as using interpreters, or translating written notices and policies.
Effectiveness and Performance Indicators
BAME HUB – UK NETWORK C.I.C is committed to monitoring the effectiveness of its efforts to prevent modern slavery, human trafficking, and illegal working in our organisation and supply chains. This section outlines the steps and measurable performance indicators we use to evaluate our progress.
Training
We track the completion of mandatory, modern slavery training for all employees and volunteers within their first two months of employment.
Target: 100% compliance annually.
Supplier Audits
We evaluate all new suppliers for modern slavery and human trafficking risks during the onboarding process and review existing suppliers annually.
Target: 90% of new suppliers audited within three months of engagement; 100% of high-risk suppliers audited annually.
Risk Assessments
Regular risk assessments are conducted to identify vulnerabilities within our supply chains and operational practices.
Target: Annual risk assessment for all departments and high-risk areas.
Incident Reporting
We encourage staff and stakeholders to report concerns regarding modern slavery or illegal working and monitor how promptly we address these reports.
Target: 100% of reported incidents resolved within 30 days.
Policy Reviews
Our Modern Slavery and Illegal Workers Policy is reviewed, updated, and approved annually or as necessary.
Target: Policy review completed by December 5 each year.
Stakeholder Engagement
We conduct workshops, community engagement activities, and collaborations to raise awareness of modern slavery and related issues.
Target: At least four stakeholder engagement events annually.
Employee Awareness Surveys
We periodically survey employees to measure awareness of modern slavery risks and their confidence in reporting concerns.
Target: 85% of employees report high awareness in annual surveys.
Review
This Modern Slavery and Illegal Workers Policy, including the effectiveness and performance indicators, will be reviewed at regular intervals and updated as necessary, with the next review scheduled for no later than December 5, 2025.
Sign off and approved.
Approved By AM
Chief Executive Officer
